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Strategy in action: efficient, reducing cost

Improve the way we do things and save money

This means

  • technology is used effectively to improve business processes and activities as part of a cycle of continuous improvement
  • technology is used to solve business problems, support Members in their work, and show increased value to the taxpayer
  • technology decisions are based on the right tool for the job
  • use technologies that reduce duplication and make sure we get full value from the tools we use
  • digital helps break down the siloed approach to information
  • we take advantage of common technology and don’t have to build everything from scratch
  • digital is helping both Houses to save money year on year

Strategy in action

Office 365

We’re making Office 365 and its suite of tools including Outlook 365, SharePoint and OneDrive available to all Parliamentary users. We're providing training in how to make the most of these tools.

Which means:

  • reducing hosting costs
  • improving capability for the sharing of information
  • improving the ability for employees to work in a smarter and more collaborative way

Skype for Business

We're introducing Skype for Business.

Which means:

  • we're running our network on the most up to date technology
  • we'll soon be able to offer video conferencing capability
  • parliamentary users will soon be able to make and receive calls through their computers

Move to the cloud

We’ve moved 97% of Parliamentary applications to the cloud to date and are beginning to develop new IT infrastructure.

Which means:

  • improved consistency of development and live environments
  • more effective testing and faster deployments
  • reduced risk
  • improved reliability of services across the Parliamentary network

Leaner working practices 

Our project and programme methods have been improved and brought in line with best practice in this area.

Which means:

  • less paperwork
  • more team collaboration
  • less formality

Printing and publishing

Since the existing printing and publishing contracts with The Stationery Office ended, the House of Commons has moved to a 'print to web' model.

Which means:

  • cash savings of £600k in 2015/16,
  • cash savings of £1m in 2016/17
  • and predicted savings of £1.4m per annum from 2017/18 onwards.

Business apps - Lords Amendments

The Lords Amendment System was successfully launched to Peers interested in the 2016/17 Digital Economy Bill in February 2017.  Bills can now be shared via the Lords Amendments website and amendments can be submitted online.The system will be fully adopted in new the parliamentary session.

Which means:

  • easier and more efficient creation and support of amendments to legislation
  • streamlining of the process for tabling amendments in the House of Lords
  • easier searching of amendments
  • amendments are more accessible

Business apps - Commons Votes

We worked with the Commons Public Bill Office to launch a mobile app to provides division (vote) results immediately after they're published. The app has received praise from the media and was featured on the Daily Politics show. It's been downloaded over 7,000 times.

Which means:

  • you can see how an MP has voted 20 mins after a division (previously three hours)
  • more interactive access to results for the public and Members

Business systems - Cater 2020

We've introduced a new system for management of banqueting and events which aligns catering processes and digital solutions across both Houses and a shared customer database.

Which means:

  • reduced duplication
  • greater opportunity for cross-learning/training
  • reduced cost of support and maintenance
  • increased reporting capabilities and shared reports
  • greater visibility of sales activities

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